Office Manager and Bookkeeper
Tampa
Office Manager and Bookkeeper
Full Time • Tampa
Benefits:
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Profit sharing
- Training & development
- Vision insurance
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
- Flexible schedule
Benefits/Perks
- Flexible Scheduling
- Competitive Compensation
- Careers Advancement
Job Summary
Tampa, Florida based engineering and environmental firm looking for an Office Manager and Bookkeeper, who will ensure the efficient day-to-day administration of the office while managing core accounting and financial tasks. This role requires a highly organized professional capable of balancing administrative support, human resources coordination, and accurate financial reporting.
Responsibilities
-
Bookkeeping & Accounting
- Accounts Payable/Receivable (AP/AR): Process vendor invoices, issue payments, track customer billings, and follow up on overdue accounts.
- Reconciliation: Perform monthly bank and credit card reconciliations.
- Payroll Support: Assist with or manage semi-monthly/weekly payroll processing, tracking hours, and commission administration.
- Financial Reporting: Prepare basic financial statements, cash flow reports, and ledger updates for management.
- Office Management & Administration
- Daily Operations: Oversee front-office operations, manage incoming correspondence, and direct phone inquiries.
- Inventory & Supplies: Monitor office and kitchen supply inventory; place reorders as needed.
- Vendor & Facility Coordination: Maintain relationships with building management and office equipment vendors (copiers, internet, etc.).
- Scheduling & Meetings: Coordinate team calendars, schedule internal meetings, and prepare meeting spaces or agendas.
- Human Resources & Onboarding
- Employee Onboarding: Assist with new hire paperwork, setup, orientation, and policy reviews.
- Record Maintenance: Keep personnel files and employment records organized and confidential.
Qualifications
- Experience: 2–5 years of combined experience in office administration and bookkeeping.
- Software Proficiency: Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite (Excel, Word, Outlook).
- Organizational Skills: Exceptional time-management abilities with strict attention to detail and accuracy.
- Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
- Education: High school diploma required; associate or bachelor’s degree in business administration, accounting, or a related field is preferred.
Compensation: $20.00 - $30.00 per hour
PACSCON GeoEnvironmental, Inc. (PACSCON) was incorporated in 2016 by a core group of Senior Management and Technical Professionals who are experts in their fields, to provide professional geoenvironmental engineering, science, consulting, and management services to a client base in the Southeast US and beyond. The company was founded on the principles of honesty, integrity and putting the client first. We are a highly responsive, nimble, entrepreneurial, pragmatic, and cost effective consulting practice focused on facilitating the transactional and regulatory processes for our clients and keeping them in compliance with the ultimate goal of saving time and money!
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